About the role
Description
Summary: Strong supply chain individual skilled in requesting and processing quotes for aerospace and related products to satisfy internal customer demands. This individual(s) should be proficient in processing Request for Quotes (RFQ’s) to support the current business demands for both Distribution and Repair Management Services. This person will be instrumental in supplying expeditious quotes to support internal customers and/or stakeholders.
Essential Duties and Responsibilities
include the following. Other duties may be assigned.
Maintain 24-hour RFQ turn-around time to supplier(s)
Follow up with suppliers to close out aging RFQs
Ability to understand key product requirements to ensure proper processing of RFQ’s
Perform parts and/or services procurement activities (individual, multiple, and/or large tenders) for AllClear Distribution and Repair Services
Develop an efficient and accurate system for monitoring all open purchase orders
Execute effective follow up operations for obtaining confirmations and statuses of open purchase orders
Deliver a daily report to customer service representatives, operations, and finance, indicating expected incoming material and projected revenues
Attend daily staff meetings to discuss the status of incoming and/or working purchase orders
Work with the inventory team to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products
Update ERP database with status of open purchase orders
Work with suppliers/vendors to communicate and obtain required trace documentation and meet purchase order requirements
Coordinate part procurement requirements with requesting departments or technicians
Prepare and process requisitions and purchase orders for goods, equipment, and supplies
Verify specifications and price; challenge sourcing/savings options, and/or obtain identify substitute items; obtaining approval from requisitioning department and ensuring shop manual compliance
Develop supplier relationships, coordinate supplier schedule commitments, and manage delivery commitments
Work with quality to manage supplier metrics and trends to improve cost, quality, and schedule performance
Support program management and operations project planning and scheduling to assure a seamless execution and delivery of products and services
Work with program management and operations personnel to improve supplier performance and eliminate inefficiencies, redundancies, and non-value-added requirements
Interface with engineering and manufacturing/operations to ensure customer requirements and specifications on products and/or services are flowed down to suppliers
Seek alternative resolutions for sourcing challenges in collaboration with customer service, engineering, and technicians
Resolve invoice issues and work closely with finance for vendor payments
Meet expectations of clear communication with external internal customers (suppliers and internal stakeholders)
Keep internal and external customers updated on the status of orders, current or anticipated problems, and circumstances which may affect delivery, quality, and/or price
Make confident, fact-based, decisions and act on decisions while considering risk
Organized, flexible, and easily adaptable to changing conditions
Understand and perform functions in accordance with AS9120 and ISO9001 Standards
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements
Education and Experience
· High School Diploma or equivalent (GED), required
· Associate degree or advanced, preferred
· Supply Chain certifications (APICs, etc.) preferred
· Aerospace, Distribution, Repair Management, and/or Military experience highly desired
· 5+ years related experience in supply chain, sourcing, procurement functions, and/or training, preferred
· Demonstrated proficiency in Excel and Microsoft Office Suite, preferred
· ERP / MRP experience desired
Language Skills
Fluent in English
Foreign Language skills desirable; Spanish preferred
· Ability to read, analyze, and interpret general business information
· Ability to effectively communicate via phone, email, and in-person.
· Ability to define problems, collect data, establish facts, and draw valid conclusions
· Ability to effectively present information and respond to questions from groups of managers
Mathematical Skills
Above average
· Ability to work with mathematical concepts such as addition, subtraction, multiplication and division
· Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Physical Demands
· Customary physical demands for office environment
Ability to lift up to 40 lbs. and greater than 40 lbs. with assistance
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Work Environment
· Traditional office environment with attached warehouse environment
· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Travel
· Periodic travel may be required as deemed necessary to perform this job