About the role

Summary

The Manager of Fuel Operations leads the team responsible for fuel inventory, bulk fuel logistics, and fuel invoice processing, supporting daily operations and mitigating supply risk. This role sets clear goals and expectations for the team, monitors workload, staffing needs, and team performance, and develops talent through coaching, feedback, and individual development planning. The role ensures strong internal controls, data integrity, and timely support for accounting close and payment cycles, and serves as a cross-functional subject matter expert, partnering with internal stakeholders and external suppliers to resolve issues and drive scalable process improvements. The Manager also leads or supports system enhancements, including UAT and regression testing for fuel and procurement platforms, and models Allegiant’s core values and leadership behaviors for the team.

Visa Sponsorship Available

Minimum Requirements

Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.
Education: Bachelor’s Degree
Education Details: Bachelor's degree in Business Administration, Supply Chain, Procurement, Accounting, Finance, Operations Management, MIS, or related field.
Certification: No

Years of Experience

Minimum five (5) years of experience in procurement, finance, accounting, or related area, including at least one (1) to two (2) years leading, supervising, or coordinating the work of others.
Credit Check: No
Valid/Unexpired Passport Book: No
Valid/Unexpired Driver's License: No

Skills and Abilities

Proficiency with Microsoft Office applications, including Outlook, Word, Excel (Advanced), and PowerPoint.
Proven ability to lead, coach, and develop a team — including setting individual and team goals, delivering regular feedback, and supporting career growth.
Ability to assess team workload and staffing needs, and make recommendations on headcount, resource allocation, and team structure (including outsourced/contracted support) to meet business demands.
Ability to establish performance metrics and expectations for the team, and hold team members accountable to quality, productivity, and deadline standards.
Demonstrated leadership presence; models Allegiant’s core values and professional standards, and sets the example for team behavior and performance.
Experience conducting performance reviews, delivering constructive feedback, and addressing performance concerns in a timely, fair, and consistent manner.
Advanced analytical and critical-thinking skills, with the ability to evaluate data, identify trends, and support operational and financial decision-making.
Experience with fuel management, inventory, and/or fuel procurement systems.
Working knowledge of invoice-processing controls, including coding, approval limits, documentation standards, and three-way matching, where applicable.
Strong organizational skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-volume environment.
Ability to work independently and collaboratively across cross-functional teams.
Strong written, verbal, and interpersonal communication skills, with the ability to communicate effectively at all organizational levels.
Ability to document processes, perform research, and resolve issues in a structured and timely manner.
Proven ability to adapt quickly to changing environments; agile, flexible, and resilient.
High level of professionalism, attention to detail, reliability, and accuracy.
Strong work ethic, with a results-oriented mindset, sense of urgency, accountability, and commitment to follow-through.
Ability to lead and coordinate cross-functional initiatives involving Operations, Accounting, Accounts Payable (AP), IT, and external partners.

Preferred Requirements

Prior people-management experience, preferably within fuel operations, inventory/logistics, or invoice/accounting operations.
Experience within the petroleum and/or airline industry; familiarity with fuel consortium operations and into-plane billing.
Demonstrated experience in process improvement, standard work, controls design, and audit readiness.
Experience with automation and analytics tools (Power Automate/RPA and Power BI) and AI-enabled analysis to reduce manual effort and improve data quality.
Proven vendor-management, negotiation, and dispute-resolution skills.
Familiarity with performance management systems, talent development frameworks, or workforce/headcount planning tools.

Job Duties

Lead, coach, and develop the fuel operations, inventory, and invoice-processing team; set clear individual and team goals and objectives aligned with department and company priorities.
Conduct regular one-on-ones, performance reviews, and development conversations; create individual development plans and support career growth for team members.
Monitor and manage team workload, capacity, and productivity across the invoice-processing and inventory/logistics functions; assess headcount and staffing needs (including outsourced/contracted support) and recommend adjustments to leadership as business needs evolve.
Establish and track team performance metrics (accuracy, timeliness, compliance, productivity) and hold the team accountable to established standards.
Recruit, interview, and onboard new team members as needed; manage team scheduling, coverage, and workload distribution.
Foster a positive, engaged, and collaborative team environment; address performance or conduct concerns promptly, fairly, and consistently.
Mentor, supervise, train, and develop direct reports; set expectations, provide feedback, and support engagement and accountability.
Model Allegiant’s core values and customer service standards in personal actions and when providing leadership direction; set the example for team behavior, collaboration, and accountability.
Ensure any direct reports understand and apply our Customer Commitment and customer service standards to their daily responsibilities as appropriate.
Own day-to-day fuel inventory management and bulk fuel logistics planning, including inventory monitoring, replenishment planning, and monthly reconciliations.
Maintain fuel capacity and availability across bulk locations; identify risks and recommend capacity or sourcing enhancements to mitigate operational exposure.
Coordinate contingency and recovery plans during fuel supply disruptions with Fuel Inventory, OCC/Dispatch, fuel farm managers, carriers, suppliers, and airport stakeholders.
Develop and maintain policies, procedures, and controls that ensure a reliable supply, limit inventory risk, and support audit readiness — including arranging appropriate back-up supply when necessary.
Coordinate with the Fuel Procurement Manager on pipeline and truck scheduling needs to support reliable fuel deliveries and minimize operational disruptions.
Support monthly fuel nominations and inventory communications to suppliers and internal stakeholders on an ad hoc basis, as needed.
Oversee the fuel-invoice data-processing and entry team, including invoice intake, vouchering/coding, approvals tracking, documentation retention, and timely routing for payment.
Set daily/weekly priorities, delegate assignments, and implement quality controls to ensure accuracy, compliance, and on-time processing in a high-volume environment.
Partner with Accounting and Accounts Payable to research and resolve discrepancies, disputes, and vendor inquiries; ensure clean handoffs for payment processing and reconciliations.
Establish and monitor productivity and accuracy KPIs for invoice processing; coach and train team members to improve performance and reduce rework.
Define, document, and recommend internal controls for fuel inventory and invoice processing to ensure data integrity, segregation of duties, and compliance with company policies and accounting requirements.
Review and evaluate invoice-discrepancy thresholds w

Fuel Operations Manager