About the role
Pay: $19.00 to $21.00 per hour
Description
Position Summary for Administrative Coordinator
America’s Auto Auction – Birmingham is seeking a detail-oriented and customer-focused Administrative Coordinator to join our team. In this role, you’ll help coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations from start to finish. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering outstanding customer service.
At America’s Auto Auction, you’ll be part of a growing organization that values teamwork, customer service, and operational excellence. We offer a dynamic environment where employees can grow their careers while making an impact in the automotive auction industry.
Rewards for Administrative Coordinator
$19.00 - $21.00 per hour, based on experience
Monday - Friday schedule (no nights or weekends)
Full benefits package
Matching 401(k)
Paid holidays
Paid time off
Career growth potential
Growing national auction company
Responsibilities for Administrative Coordinator
Coordinate and support weekly sale day operations and vehicle sale preparation
Enter and maintain accurate vehicle, pricing, and inventory information in company systems
Review and verify vehicle files, sale eligibility, and supporting documentation
Partner with the Title Department to ensure titles and required paperwork are received and processed timely
Investigate discrepancies, resolve inventory issues, and reconcile sale information
Communicate with customers and internal departments regarding sale schedules and vehicle status
Collaborate with Accounting on balancing sales and post-sale invoicing activities
Provide administrative and clerical support, including special projects and reporting as needed
Assist in maintaining efficient workflows that support a successful auction experience
Requirements
Requirements for Administrative Coordinator
2+ years of administrative experience
High School Diploma or equivalent required
Strong organizational skills
Ability to multitask and prioritize effectively
Self-motivated, dependable, and detail-oriented
Excellent customer service and communication skills
Good computer skills
Ability to read, write, and speak English fluently
Valid driver’s license required
Must be at least 18 years old
Work Environment for Administrative Coordinator
This position involves both office and operational auction environments. Team members may work indoors and outdoors and should be comfortable with changing temperatures, weather conditions, elevated noise levels, and occasional vehicle exhaust exposure.
America’s is an Equal Employment Opportunity employer.