About the role
Job Profile: Administrative Support Assistant 2 Non-Exempt
Job Family:
Administrative Support
Time Type:
Part time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Provides routine administrative support to a department or group of professionals in support of department goals.
Job Description:
The School of Music, Dance and Theatre in the Herberger Institute for Design and the Arts seeks a half-time Business Office Specialist that works under general supervision of the Senior Program Manager. Selected candidate will provide administrative, student employment, compliance, records, reporting, guest artist support, and other general business office projects as assigned.
Position Salary Range:
$21.20 - $24.03 per hour within posted range.
Essential Duties:
Manages student employment processes for the School of Music, Dance and Theatre.
Coordinates student worker and graduate teaching assistantship hiring processes, including onboarding, Workday HCM integration, offer letters, payroll activity, and activity pay processing.
Addresses student worker Federal Work Study and Social Security Number requests.
Implements student worker wage increase requests.
Manages international student employment matters related to Sprintax and employment authorization.
Coordinates guest artist activity in collaboration with other staff for the School of Music, Dance and Theatre, from initial contact through final payment.
Tracks departmental compliance with required training and follows up as needed to support timely completion.
Maintains records requiring classification, organization, and compilation of varied information.
Compiles special reports or studies requiring analysis of complex or technical data; identifies appropriate sources, extracts necessary information, and performs specialized calculations.
Drafts correspondence, responds to questions or complaints, and makes adjustments within established guidelines.
Recommends changes to policies or procedures affecting assigned functions.
Plans, organizes, and prioritizes workload to meet established deadlines.
Performs other duties as assigned.
Desired Qualifications:
Evidence of effective communication skills.
Experience working independently and collaboratively in a team environment.
General knowledge of standard office practices and procedures, including the effective use of technology.
Experience performing work that requires attention to detail, accuracy, sound judgment, and strong organizational skills.
Experience working effectively in a fast-paced, dynamic environment with changing priorities and potentially conflicting deadlines.
Experience with ASU human resources databases, software, and processes, such as PeopleSoft, Workday HCM, Adobe, Canvas, Interfolio, Google Docs, Airtable, and Microsoft Office Suite applications.
Demonstrated knowledge of principles, practices, and procedures of human resource administration.
Demonstrated commitment to exemplary customer service, including active listening, timely response to inquiries, ownership of concerns or problems, professionalism, subject matter expertise, and ongoing professional development.
Experience with problem solving and decision-making in a complex organization.
Experience establishing and maintaining effective working relationships.
Experience using personal computers and related software applications.
Experience recording and compiling materials for reports.
Working Environment:
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
Regular use of standard office equipment including but not limited to computer workstation / laptop (keyboard, monitor, mouse), printer, fax, copier, and telephone.
Department Statement:
The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.
In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.
Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.
Together, we’re designing not just new careers, but new systems of care, connection and possibility.
https://herbergerinstitute.asu.edu/
Why work at ASU -
https://cfo.asu.edu/why-work-asu
: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
Salary and wages paid
Comprehensive package of affordable benefit plans and programs
Access to world-class educational opportunities at deeply discounted rates
ASU's total compensation estimator shows the approximate value of your overall compensation
ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options
Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply: Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the
Workday Jobs Hub
.
To be considered, your application must include all of the following attachments:
Cover letter
Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important:
Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact
The Office of Human Resources Talent Acquisition
before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time