Manager of Finance and Operations

Job Profile: Administrative Operations Manager 1
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description:
The Herberger Institute for Design and the Arts (HIDA) is looking for a Manager of Finance and Operations to serve the ASU FIDM School and FIDM Museum in Los Angeles and Phoenix. The position is located in Los Angeles but supports both campus locations. This position will be responsible for a wide range of duties which include, but are not limited to budgeting, forecasting, reporting, procurement, oversight of student awards, human resource functions including coordinating hires, overseeing payroll actions, and coordinating with leadership and other operational support staff to meet the goals of the Institute.

The successful candidate will be a self-starter with an efficient work methodology, excellent customer service and communication skills, exceptional work qualities, an ability to coordinate multiple tasks autonomously and someone who can exercise sound judgment in decision-making.
Position Salary Range:
$90,000 - $108,000 annually within posted range
Essential Duties:
Prepares or participates in the preparation of financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning.
Maintains knowledge of ASU practices and policies in order to provide daily policy guidance and direction to HIDA staff and faculty in order to ensure compliance related to all fiscal matters
Ensures the day-to-day successful execution of all assigned fiscal duties, which may include purchasing, processing Workday documents, overseeing employee travel, approving Workday transactions, scholarship award management, planning, and account/PCard reconciliations for numerous accounts
Oversees ASU FIDM Museum operations and fiscal transaction processing
Routinely meet with Directors and/or HIDA leadership to review budgets, reforecast accounts, provide guidance and assist in navigating complex purchasing requests
Manages all quarterly forecasting, annual budget submissions and other similar tasks for assigned accounts within required timeframes
Ability to create spreadsheets and reports from various data sources
Coordinates faculty, staff, and student recruitment, requiring familiarity with federal, state, and ASU employment practices.
Processes payroll and personnel actions in accordance with HIDA policy and procedures.
Acts as a liaison to the Office of Human Resources
Assesses unit administrative and operational functions and sets general priorities and goals, develops and implements policies and procedures.
Coordinates facilities and IT tickets to local operational support teams outside of HIDA.
Provides tactical administrative and managerial advice to leadership and evaluates related proposed solutions.
Manages, supervises and trains assigned staff and/or student workers and monitors work in progress. Reviews job performance consistent with department and university goals.
Oversees space utilization, building repair and maintenance requests.
Communicates with other departments and university administrators; resolves or assists with the resolution of problems and sensitive issues.
Interprets ASU policies and procedures and develops internal processes on adhering to these policies.
Performs other functions designated by program leadership or the HIDA Dean’s Office.
Desired Qualifications:
Evidence of a Bachelor’s Degree in Accounting, Finance or Business, including knowledge of principles, practices and methods of accounting and budgeting
Experience using a financial management system in a higher education environment (Workday, preferred)
Experience with Adaptive Planning, ASU’s budgeting system
Experience preparing, managing and forecasting multiple budgets
Experience reconciling accounts
Demonstrated knowledge of Concur and ASU travel policies and procedures
Experience managing a departmental purchasing card and reconciliations
Experience processing and approving scholarships in Peoplesoft
Experience assisting in the operation of a fiscally sound environment
Experience hiring, writing offer letters, and following HR procedures
Familiarity with California employment regulations
Evidence of effective customer service skills
Experience working in a fast-paced environment with competing deadlines
Experience in creating detailed and complex numerical computations and spreadsheets within Excel
Experience with Microsoft Office (i.e., Word, Excel, and Outlook)
Evidence of effective communication skills

Working Environment: Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%).
Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.
This position receives regular review of objectives.
This position is based at the ASU California Center in Los Angeles, California.
This role will supervise a Business Operations Specialist role based in Phoenix, Arizona.
Department Statement:
The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.
In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.
Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.
Together, we’re designing not just new careers, but new systems of care, connection and possibility.
https://herbergerinstitute.asu.edu/
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ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options
Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level a