About the role
Compensation: $62K to $70K per year
Ataero is Hiring!
Sr. Administrative Assistant
Full-Time (New Contract) Crystal City, VA
Who We Are
Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.
We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.
Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.
Position Summary
Ataero is seeking a highly professional Senior Administrative Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.
This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting
Senior Executive Service (SES), Flag Officers, and senior program leadership
.
Key Responsibilities
- Manage complex executive calendars and scheduling using Microsoft Outlook
- Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
- Prepare and deliver briefing materials, read-ahead packages, and executive correspondence
- Manage executive taskings utilizing Enterprise Task Management Software (ETMS2) , Executive Management Tracking (EMT2) , and Task Management Tool (TMT) while ensuring timely completion of all suspense actions.
- Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.
- Coordinate Defense Travel System ( DTS ) authorizations, vouchers, and travel arrangements for government leadership.
- Support acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements.
- Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.
Additional Duties
- Interface daily with senior military officers, SES, and government stakeholders
- Maintain workflow/tasker systems and organizational priorities
- Support Defense Travel System (DTS) actions including travel coordination and vouchers
- Assist with meeting logistics, conference room scheduling, and secure communications
- Support continuous process improvement initiatives within the organization
Minimum Qualifications
- Bachelor's degree in business administration, Management, or related field and 10 years of experience (associate's degree with 15 years of additional experience may be substituted).
- Minimum of five (5) years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.
- Experience providing executive administrative support to senior government leadership.
- Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint.
- Active Secret Security Clearance is required.
Required Skills & Competencies
- Excellent verbal, written, and interpersonal communication skills
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems.
- Ability to manage executive correspondence, suspense tracking, task management, and document routing.
- Strong knowledge of DoD administrative policies, executive support, and headquarters operations.
- Exceptional organizational, communication, and customer service skills.
- Ability to manage multiple competing priorities with minimal supervision.
- Professional discretion when handling sensitive or classified information.
Preferred Qualifications
- Ten (10) or more years supporting DoD headquarters or acquisition organizations.
- Previous experience supporting the F-35 Joint Program Office (JPO) , PEO(JSF) , NAVAIR , or another DoD acquisition program.
- Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers.
Demonstrated experience using
- Enterprise Task Management Software ( ETMS2 )
- Executive Management Tracking ( EMT2 )
- Task Management Tool ( TMT )
- Defense Travel System ( DTS )
- Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Basic Life & AD&D
Short Term Disability
Long Term Disability
401(k) Retirement Plan
401(k) Employee Matching, up to 6% with immediate vestment
Employee Assistance Program
Paid Time Off + all Federal Holidays
Tuition Assistance/certifications for job related education