About the role
Job Summary
The Executive Assistant (Legal) manages a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This position is responsible for heavy schedule, calendar and communication management. The Executive Assistant (Legal) interacts with team members at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient. This position must operate with a high level of professionalism, decision-making ability and confidentiality.
Essential Functions
Maintains permanent property-related files, which includes extensive coordination with company personnel
Prepares summaries of material contracts, leases and other documents
Prepares transactional closing binders and maintains post-closing
Coordinates finalization of Board and Committee Meeting minutes
Works with Paralegal and Records Information Specialist on all company records and information management projects
Maintains confidential status of highly sensitive documentation and information at all times
Reviews and processes legal subpoena requests for supervisor’s execution and delivery
Obtains certified corporate documentation for transactional and financial closings
Prepares, organizes and files daily legal correspondence
Complies with critical date deadlines and event calendar
Maintains documentation that resides on the Legal Department’s Inside Camden webpage, including corporate ownership; corporate and foreign qualifications; property ownership; officers; directors; corporate formations and dissolutions
Assists in managing documents related to transactional and financial closings
Coordinates “As-Built” title insurance program and maintains title insurance schedule for all properties
Prepares quarterly board meeting calendars and agendas
Manages invoice processing, file archiving, meeting schedules, expense reports
Works on variety of special and on-going legal projects
Enhances and presents a positive image of the company and a professional friendly manner toward management, employees, staff and the public
Performs all other duties as assigned by supervisor
Requirements
Bachelor’s degree preferred
Values teamwork and thrives in a supportive, close-knit environment where colleagues genuinely look out for and help one another.
Proficient in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat
Strict confidentiality
Excellent documentation and verbal and written communication skills
And here’s the fine print HR wants you to know:
Job is intermittently sedentary but requires mobility (i.e., climb stairs)
Will use some repetitive motion of hand-wrist in using computer and writing
Works in a typical office setting
Emotional stability and personal maturity are important attributes in this position
Must handle stressful, urgent, novel and diverse work situations on a daily basis
May require long hours and odd schedules (including weekends)
Position requires periodic travel by automobile to handle work-related activities
May require airline travel, out-of-town and /or overnight trips
Attendance and punctuality is essential for success in this position
Hazards can be minimized with proper lifting techniques, SDS, general safety training, and wearing appropriate PPE
Contact your HR team for the position’s Physical Demands Analysis
This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.
To learn more about our awesome Benefits, visit
Camden Benefits
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