About the role
Overview
Capital Projects Coordinator wanted!
The Campus Apartments team is filled with passionate and enthusiastic people! Since 1958, we’ve offered a higher standard of living to students across the country. Join us in striving to create an exceptional experience for each of our residents. We offer great benefits, a supportive atmosphere, and opportunity for advancement. We’re looking for an experienced Capital Projects Coordinator to join our in-house team in Philadelphia, PA.
Responsibilities
The Capital Projects Coordinator reports to the Capital Project Manager and is responsible for supporting and assisting with all administrative duties related to projects under their control.
Key Responsibilities
Project Planning & Initiation
Assist in defining project scope, developing budgets, cost estimates, and preparing documentation like RFPs.
Coordination & Communication
Act as a liaison between internal teams, external consultants (architects, engineers), contractors, and stakeholders; schedule meetings and present updates.
Budget & Financial Management
Monitor project spending, track expenditures, process invoices, and provide financial reports.
Contract & Procurement
Assist with contract administration, bidding processes, and ensuring compliance with procurement rules.
Scheduling & Monitoring
Develop and maintain project timelines, track progress, and ensure milestones are met.
Quality Control & Compliance
Oversee construction to ensure adherence to plans, specifications, and regulations; resolve conflicts and manage change orders.
Documentation & Reporting
Maintain project files, prepare status reports for management and boards, and support data management.
Qualifications
- High school diploma or GED
- Minimum two years of related experience required
Advance excel skills
Strong customer service skills
Excellent verbal and written communication skills
Excellent organizational skills
Ability to perform well in a fast-paced environment