About the role
Position Description
This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and external interactions.
Key Areas of Responsibilities
Premises Management, including:
liaising with building management
complying with all appropriate regulations and legislation
organising emergency officers (fire, first aid etc.)
Managing reception / other administration staff in London and other CSI offices in EMEA.
Liaising with the CACS / other teams to ensure smooth running of in-house event.
General office administration including:
monitoring / ordering supplies
provision / maintenance of equipment
management of outsourced services
collection / distribution of mail and couriers etc.
General office maintenance
Organisation and management of record retention system i.e. archiving and filing of Company records
Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies
Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS)
Contributing to the smooth and efficient administration of the office
Other ad hoc duties as required
Requirements
A bachelor’s degree or above is required
Candidates must have previous experience in a similar role, including experience managing staff
Strong written and verbal communication skills are essential
The role requires a practical and solutions-focused approach to problem-solving
A good technical understanding of M&E systems is required
Candidates should demonstrate strong interpersonal skills and the ability to work effectively as part of a team
An awareness of cost control and commercial considerations is expected
Good understanding of the legal and regulatory environment is important
Experience operating in a regulated environment would be advantageous
Proven ability to balance technical and commercial priorities is preferred
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