About the role
Description
Project Administrator
The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.
Duties and Responsibilities (Essential Job Functions)
Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
Create and manage electronic project folders
Gather and maintain subcontractor documentation and required forms
Monitor and replenish office supplies; place and follow up on supply orders as needed
Provide administrative support to senior staff, including the Executive Director and other leadership team members
Assist with travel arrangements and related software use for executives and field personnel
Schedule and attend meetings; take notes and prepare meeting minutes
Receive and review incoming communications or memos and distribute relevant information to staff
Coordinate shipping needs for international project locations
Handle sensitive matters with confidentiality and discretion
Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts
Perform other assigned duties
Requirements
Education and Experience
Bachelor’s degree in Business Administration with 1–2 years of related experience; or
Community college program with 3+ years of related experience; or
High school diploma with 5+ years of related experience
Knowledge, Skills, and Abilities
Ability to manage responsibilities independently and work effectively in a team environment
Strong verbal and written communication skills
Excellent attention to detail and organizational abilities
Proficient in Microsoft Office applications
Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management
Familiarity with general office procedures and construction-related documentation
Capable of handling multiple tasks with a high level of accuracy and reliability
Supervisory Responsibilities
Reports to the Project Coordination Supervisor
Working Conditions
Light physical activity including lifting or moving lightweight materials
Regularly required to sit or stand, bend, and reach
Must have a valid driver’s license and be insurable under company policy
Benefits
CMS offers competitive pay and a benefits package including:
Health, Vision, and Dental Insurance
AFLAC
401(k) with company match
Paid Time Off
Life Insurance
Paid Holidays