About the role
Overview
The Human Resources Assistant will be responsible to assist with the day-to-day operations of the Human Resources Department in the areas of benefits, onboarding, systems management, data reporting, employee relations and credentialing.
Responsibilities
- Responsible to assist Human Resources Generalist with Benefits Administration
Responds to benefits questions from staff
Reconciles and processes vendor reports and invoices
Assists with compliance audits
- Responsible to assist Recruiter with coordination of site visits and community tours.
- Responsible to assist with new hire onboarding
Ensures new hire paperwork is complete and entered into HRIS
Ensures requisition and submissions are completed for equipment and systems requests for new hires
Assists with communication to new hires regarding onboarding
Sends out new hire “Welcome to the Team” cards to hiring managers
Assists with new hire orientation preparation/setup
Initiates new hire orientation survey
Assists with new hire announcements
- Responsible to perform general clerical duties
Picks up and rounds department mail daily
Prepares correspondence and meeting minutes
Scans, indexes and verifies employee records into electronic document retrieval system
Schedules meeting, appointments and catering
Assists with systems login resets
Documents staff call-ins and initiates attendance warning letters
- Other Human Resources Support
Assists in ordering of department supplies and business cards
Assists with coordination of department recognitions and new hire apparel
Responsible to ensure issuance and tracking of new hire 90-day and 6-month apparel
Assists with printing of employee identification badges
Attends meetings and prepares meeting minutes and action items.
Participates in cross-functional teams
Other Duties
- Assist in employee and organization events as assigned
- Promotes a positive work culture and uphold clinic policies and procedures, including the WE CARE standards of Behavior
- Must uphold confidentiality at all times in regards to CBHA activities, reports, financials, patient health information and other proprietary information specific to CBHA
Other duties as assigned
Qualifications
Professional and Technical Knowledge
Possesses general work-related skills at a higher level than completion of high school, including written and verbal communication skills, computation and computer skills, and mathematical knowledge frequently acquired through completion of an Associate’s degree program.
HRCI or SHRM certification or ability to achieve per HRCS/SHRM certification requirements.
Technical Skills
- Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs and other elements.
- Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables and other standard spreadsheet elements.
- Ability to create basic presentations in Microsoft PowerPoint.
- Ability to learn and use other systems to support the functions of the Human Resources department.
Communication Skills
- Job duties require the employee to effectively communicate basic or non-technical information to co-workers and others.
- Job duties require the effective communication of information in written (including electronic) correspondence.
- Job duties require the effective communication of information during informal and formal verbal presentations.
- Possesses excellent cross cultural communication skills
Travel
Frequent travel to various clinic sites is required.
Must possess a valid driver’s license and meet company insurance standards to drive company vehicle.