About the role
About the Role
The
Office Administrative Assistant
provides day-to-day administrative support to the office, project teams, and leadership. You’ll help keep office operations organized, maintain accurate records, coordinate schedules and communications, and support purchasing, reporting, onboarding, and other administrative needs.
What You’ll Do
Support daily office operations and administrative tasks
Answer calls, emails, and general inquiries professionally
Organize and maintain company, project, and compliance records
Enter and update data in ERP and other company systems
Assist with invoices, purchase orders, expense reports, and administrative tracking
Support scheduling, meetings, travel arrangements, and company events as needed
Assist with office supply purchasing, inventory, and vendor coordination
Support project teams with document preparation, reporting, and tracking
Assist with employee onboarding, timekeeping, and administrative HR tasks as needed
Prepare basic reports and spreadsheets for management
Communicate with employees, customers, vendors, and internal departments
Maintain confidentiality of company and employee information
What You’ll Bring
1–3 years of office administration or administrative support experience preferred
High school diploma or equivalent required
Construction, mechanical, service, or industrial industry experience is a plus
Strong organizational and time-management skills
Proficiency with Microsoft Office, including Excel and Outlook
Experience with ERP or accounting systems preferred
Strong attention to detail and data accuracy
Professional written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Dependable, team-oriented, and solutions-focused approach
Why Join Us?
Competitive salary and benefits package
Career growth opportunities within a rapidly expanding company
Commitment to a strong safety culture and quality-driven projects
About Quantum Industrial Services
Crawford Mechanical Services, a Quantum Industrial company
, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement.
“We build people”
who build amazing things.