About the role
Pay: $18.00 to $18.00 per hour
Description
GENERAL DESCRIPTION
The Athletic Department Coordinator provides administrative and operational support to the Athletic Director and serves as a key member of the Athletic Department. This position assists with the day-to-day organization of the department by coordinating communications, scheduling, event operations, athletic registration, eligibility, purchasing, inventory, and administrative processes. The Athletic Department Coordinator helps ensure that athletic programs operate efficiently while supporting coaches, student-athletes, families, officials, and vendors in a professional, Christ-centered manner. ESSENTIAL JOB FUNCTIONS
Communications
Serve as a primary administrative point of contact for the Athletic Department
Respond to routine parent, coach, and vendor inquiries
Draft and distribute athletic department communications
Maintain department email lists and contact databases
Calendar & Scheduling
Maintain the athletic department master calendar
Coordinate meetings, facility reservations, and event schedules
Assist with transportation scheduling and logistics
Support game and practice scheduling
Paperwork & Administrative Support
Prepare, organize, and maintain department records and files
Assist with reports, data entry, spreadsheets, and general office administration
Maintain digital filing systems and department documentation
Event Support
Assist with home athletic events and game-day operations
Coordinate volunteers and event logistics
Prepare game materials, passes, and event supplies
Support athletic banquets, awards programs, and special events
Ordering & Purchasing
Prepare purchase requests
Order athletic equipment, uniforms, apparel, and supplies
Coordinate with vendors regarding orders and deliveries
Equipment & Inventory Support
Assist with maintaining equipment and uniform inventories
Coordinate uniform checkout and collection
Support equipment needs, repairs, and replacements
Athletic Eligibility Support
Assist with eligibility tracking
Monitor physicals and required participation paperwork
Maintain athlete participation records
Organize league and CIF compliance documentation
Website & Social Media Support
Update athletic department webpages with schedules and announcements
Assist with coordinating social media content
Promote student-athlete achievements in coordination with the Social Media Manager
Registration Support
Assist with athletic registration and enrollment
Verify required forms and participation documents
Answer parent questions regarding registration
Organize preseason information and tryout materials
Officials & Vendor Coordination
Coordinate communication with game officials
Assist with confirming officials
Coordinate with vendors for services and purchases
Track invoices and assist with payment documentation
Summer Program Support
Assist with planning and administration of summer athletic camps
Prepare materials for upcoming seasons
Support preseason organization and equipment ordering
Update department documents, forms, and handbooks
Additional Duties
Perform other duties as assigned by the Athletic Director in support of the Athletic Department
Requirements
CORE COMPETENCY REQUIREMENTS
Lifestyle and convictions that demonstrate a Christian worldview
Strong organizational and time management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to manage multiple projects and deadlines
Ability to maintain confidentiality and sound judgment
Collaborative mindset with students, parents, coaches, and staff
Proficiency with Google Workspace and Microsoft Office
EDUCATION
Preferred, Bachelor’s Degree in related field
Preferred, 1 year of experience in School Athletics.
POSITION STRUCTURE AND LEVEL
Reporting: This position reports to the CCS Athletic Director Organization: CCS Athletic Department WORKING CONDITIONS
Able to open and close School Campus Facilities
Able to sit and work at a computer keyboard for extended periods of time.
Able to stoop, kneel, bend at the waist and reach daily.
Able to perform general office administrative activities: copying, filing, delivering and using the telephone.
Able to lift and move up to 25 pounds occasionally.
MENTAL WORK DEMANDS AND POSITION REQUIREMENTS
Regular and on-time attendance.
Hours not to exceed 20 hours per week.
Attend in-services and professional development meetings as deemed necessary by the Administration.
Classification:
FLSA Status: Non-Exempt Pay Grade: CCS Pay Grade 3 Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job. Benefits offered to Full time Positions: