Office Administration Lead

Description

The Office Administration Lead is responsible for overseeing daily administrative operations, inventory management, purchasing coordination, and office support functions. This position serves as a key partner to the Operations Manager, helping ensure efficient workflows, accurate inventory control, and effective communication across departments.

Key Responsibilities

Inventory & Purchasing

• Maintain accurate inventory levels for office, laboratory, and operational supplies.
• Monitor stock usage and identify replenishment needs.
• Process purchase orders and coordinate vendor relationships.
• Track deliveries and ensure timely receipt of materials.
• Conduct routine inventory audits and reconcile discrepancies.

Administrative Operations

• Coordinate daily office operations and administrative activities.
• Maintain records, reports, and operational documentation.
• Support scheduling, meetings, and department communications.
• Assist with policy implementation and process improvements.
• Ensure office organization and compliance with company procedures.

Operational Support

• Serve as a primary administrative resource for the Operations Manager and Lab.
• Assist with special projects, reporting, and cross-functional initiatives.
• Monitor and track operational metrics as assigned.
• Identify opportunities to improve efficiency and workflow processes.
• Provide backup support for critical office functions as needed.

Team Coordination

• Support onboarding and training of administrative personnel.
• Help coordinate workload distribution and task prioritization.
• Foster effective communication between departments.
• Act as a point of contact for administrative and inventory-related issues.

Qualifications

• Associate's degree preferred or equivalent work experience.
• 3+ years of administrative, inventory, purchasing, or office operations experience.
• Strong organizational and time-management skills.
• Experience with inventory tracking systems and Microsoft Office Suite.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Reporting Structure

Reports directly to the Operations Manager and serves as a key operational support resource for departmental leadership.