Director of Admissions

Description Job Summary The Director of Admissions fulfills the mission of St. Louis Catholic School by leading and managing a comprehensive admissions and enrollment program that reflects the school’s Catholic identity, mission, values, and commitment to excellence. The Director serves as a primary ambassador for the school and is responsible for developing meaningful relationships with prospective families from their initial inquiry through enrollment and transition into the school community. The Director of Admissions has decision making responsibilities within essential job functions, in keeping with school policies.  The position is hired and evaluated by the Principal. Ministerial Character Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities. Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church. Essential Duties

Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Maintains confidentiality regarding school matters and shows leadership toward advocating the mission of the school
Presents the school to prospective families through proactive communication, outreach, and events
Promotes and communicates the Catholic identity, Montessori philosophy, academic programs, student life, and distinctive characteristics of St. Louis Catholic School to prospective families
Plans and implements a comprehensive admission program including tours, open houses, shadow visits, orientations for prospective families. and onboarding for new families
Serves as the primary relationship manager with all prospective families with timely communication and directs admissions process from point of inquiry through enrollment
Prepares admission material, engages a parent enrollment committee and maintains admissions marketing on the website, with outreach to parishes, and collaboration with local family businesses, childcare centers, and religious education programs
Provides input into marketing and communication strategies designed to increase awareness of St. Louis Catholic School and generate prospective family inquiries
Develops and maintains admissions-related marketing materials and resources
Ensures that admissions information presented through the school website, social media, newsletters, digital communications, print materials, and other platforms is accurate, current, and aligned with the school’s brand and Catholic identity
Manages the FACTS admissions application portal and utilizes the FACTS platform for applications, communication, enrollment tracking, and reporting
Provides technical assistance and guidance to prospective and current families navigating the FACTS Family Portal and admissions process
Prepares statistical, enrollment, inquiry, conversion, and other reports as requested by the Principal
Communicates effectively and collaboratively with administration, faculty, staff, students, families, parish leadership, and community partners
Meets staff development guidelines established by the Diocese and school administration
Demonstrates professionalism in conduct, demeanor, and work habits
Collaborates with others to enhance the work environment
Attends regular meetings as needed to coordinate school and admissions events
Attends and participates, as needed, in faculty meetings and professional or community organizations
Supports front office staff and operations, as needed
Supervises and coordinates volunteers, when applicable
Knowledge, Skills, and Abilities

Knowledge of the basic teachings of the Catholic Church
Able to serve as a professional ambassador and representative of the school
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skill in customer service and hospitality
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job appropriate technology - website content management, social media, digital communications platforms, enrollment management platforms
Skill in critical thinking and planning
Minimum Qualifications
Education:
Bachelor’s degree
Experience
:
3 to 5 years’ experience in school admissions, with direct and primary responsibility for managing relationships with prospective families OR equivalent in a sales, recruiting, or marketing role.
Certifications and Training:
Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.
Working Conditions
Required to work some nights and weekends
Required to manage high to moderate levels of stress
Required to teach a minimum of a full school day
Required to work in standard office and school conditions
Required to work in summer months when school is not in session
Employee Certification
All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.
Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.