About the role
Description
About First Learning
First Learning is one of North America’s largest providers of high-quality early
education for children. Founded in 1991 with the opening of Care-a-lot’s first
childcare center in Greece, the organization quickly built a strong reputation that
fueled growth across the Rochester community. Between 2023 and 2025, First
Learning expanded further with the addition of Generations Child Care,
Storybook Academy, and Windsor Academy.
Now operating under the parent company name First Learning, we are proud to
be recognized among North America’s Top 50 for-profit childcare organizations
by Exchange Magazine. We remain deeply committed to delivering exceptional
care and education to children and families as we continue to grow.
We Care About YOU!
What we offer:
Paid time off and paid holidays
Discounted childcare
Education assistance
401(k)
Employee referral program
Employee assistance program
Abundant opportunities for growth
Position Summary
The Office Coordinator plays a key role in supporting the daily operations of our
administrative office. This part-time position is ideal for someone who is
organized, friendly, and proactive, with strong attention to detail. The Office
Coordinator helps ensure the office runs smoothly by managing supplies,
maintaining organized spaces, welcoming visitors, and supporting general office
and administrative needs.
This role also provides administrative support to the Leadership Team, which
may include:
Scheduling meetings for large groups using Outlook
Creating simple documents, spreadsheets, and presentations
Entering data into websites
Updating office signage and forms
Creating forms in Adobe
Proficiency with Microsoft Office and basic computer systems is required.
Key Responsibilities
Responsibilities include but are not limited to the following:
Order, receive, and maintain office supplies, materials, and general inventory
Stock and organize office materials and shared spaces
Greet and assist visitors, vendors, and staff in a professional and friendly
manner
Receive, sort, and distribute incoming mail and packages; prepare outgoing
mail as needed
Maintain cleanliness and organization of storage rooms, supply areas, and
common office spaces
Perform light cleaning duties (e.g., tidying common areas, wiping surfaces,
organizing workspaces)
Assist with general administrative and office support tasks as needed
Support Leadership Team with scheduling, document creation, spreadsheets,
presentations, and data entry
Communicate supply needs, maintenance issues, and operational concerns to
the HR Manager
Support special projects or additional administrative duties as assigned
Job Type: Part-time
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person
Requirements
Qualifications
High school diploma or equivalent required
Prior office, administrative, or coordinator experience preferred
Strong organizational skills and ability to multitask
Friendly, professional demeanor with strong interpersonal skills
Ability to work independently and take initiative
Basic computer skills (email, calendars, Microsoft Office, Adobe)
Ability to create simple documents, spreadsheets, and presentations
Ability to lift and move office supplies and packages as needed
Work Environment & Physical Requirements
Office-based with regular standing, walking, bending, and light lifting
Occasional lifting of office supplies and packages
Ability to provide administrative support to the Leadership Team as described above
Experience:
Office: 2 years (Required)