About the role
Description
Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred. This position performs a variety of specialized legal secretarial tasks for attorneys and paralegals which require distinct knowledge of legal procedures, documentation, and legal time constraints. Qualified candidates should be team oriented, quick learners, flexible, self-motivated, have excellent technical skills and approach change with a positive attitude. Candidate must have excellent customer service skills and be able to work in a team atmosphere. To learn more about our firm please click here Requirements
Specific duties include but are not limited to the following:
Assist in the preparation of legal documents including typing, proofing and editing of legal pleadings and other documents
Comprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats
Communicate with clients, courts and governmental agencies providing exceptional customer service in every interaction
Effectively use and maintain electronic document management system (Worldox), including data entry and general organization
Receive and screen incoming phone calls and e-mails; provide oral and written responses to requests and inquiries.
Assist with training and provide technical assistance and troubleshooting to the attorney
Assist in entering Attorney time entries
Work with Accounting Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing
Maintain attorney calendar including, deposition scheduling and travel arrangements when necessary
General office organization including copying and scanning of documents and maintaining files.
Qualifications include:
Knowledge of legal terminology and court filing procedures
Ability to prioritize a high volume of work at any given time
Exceptional typing skills
Excellent grammar and strong communication skills
Demonstrated ability to work well under pressure
Strong customer service attitude and approach required
Excellent interpersonal skills with professional demeanor and appearance
Individual must be detail oriented, confidential, dependable, and display good judgment
Excellent computer skills with experience in Windows, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint and Outlook
Experience and Education
Bachelor Degree in related field preferred.
Experience with NetDocs and Centerbase preferred
Minimum of 3 years of legal secretarial experience.
Equal Employment Opportunity is a fundamental principle at Frantz Ward. In keeping with this principle, Frantz Ward does not discriminate in employment decisions on the basis of race, color, religion, gender, age, national origin, citizenship, disability, sexual orientation, veteran status, or any other protected characteristic under applicable federal, state or local law.
Frantz Ward LLP believes we provide a stronger and better place to work, think, and grow when we draw from the views of a diverse team. We strive to recruit, employ, and support individuals who contribute to our diversity. We recognize that achieving a truly diverse working environment is an on-going process, and we continue to foster diversity to ensure that everyone at Frantz Ward has a meaningful professional experience.