About the role
Position Summary
Ghostworks Marine is seeking an Administrative Assistant who will perform a wide range of complex and confidential administrative support duties. We’re a fast-growing manufacturing startup driven by a simple but powerful belief: innovation thrives when people and processes work in harmony. Our products are reshaping the marine industry, but it’s our people who make it possible. We value agility, transparency, and a roll-up-your-sleeves attitude—because in a startup, every role is mission-critical.
Main Responsibilities
- Serve as the primary administrative support for HR and Operations leadership with a wide array of clerical requests
- Assist HR with onboarding new hires, employee data management (both confidential and non-confidential), and regularly scheduled auditing
- Coordinate cross-departmental communications (inc. Weekly Newsletter), ensuring timely follow-ups and clear action items
- Support operational projects as requested (could include assistance with vendor coordination, inventory tracking/entries, and process documentation)
- Assist with reporting, presentations and data summaries for leadership meetings
- Assist with planning and executing company events, training sessions, and team building activities
Requirements
Candidates must have U.S. Citizenship
- High School Diploma required - bachelor’s degree preferred
- 2+ years of previous experience supporting staff and executives required
- Strong technology skillset. Proficiency with MS Outlook & Teams. Experience with SharePoint would be preferred
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting
- Professional demeanor with excellent written and verbal communication skills
- A proactive mindset – you anticipate needs before they arise
- Comfortable working with confidential information and handling it with discretion