About the role
Description
The Accounts Payable & Receivable Clerk is responsible for processing vendor invoices, issuing customer invoices, reconciling accounts, and supporting month-end close activities. This dual-role position requires strong organizational skills, accuracy, and the ability to communicate effectively with internal and external stakeholders.
Requirements
Accounts Payable (AP)
Receive, review, and code vendor invoices in the accounting system
Match purchase orders, packing slips, and invoices to ensure accuracy
Schedule and process weekly check runs and ACH payments
Reconcile vendor statements and resolve discrepancies
Maintain AP files and vendor records
Respond to vendor inquiries regarding payment status
Accounts Receivable (AR)
Generate and send customer invoices promptly and accurately
Post cash receipts, process credit memos, and apply payments to customer accounts
Reconcile AR sub-ledgers to the general ledger on a monthly basis
Monitor aging reports; follow up on past-due accounts and prepare statements
Collaborate with sales/customer service teams to resolve billing disputes
Prepare write-off and bad debt analysis as needed
Month-End & Reporting
Assist with month-end close: accruals, journal entries, and account reconciliations
Prepare AP and AR schedules and reports for management review
Support external and internal audits by providing documentation and explanations
Qualifications & Skills
Education:
Associate degree in Accounting, Finance, Business Administration, or a related field required; bachelor’s degree preferred. Candidates currently pursuing a qualifying degree may also be considered.
Experience:
2+ years in accounts payable and accounts receivable roles
Experience with ERP/accounting software (e.g., QuickBooks, Sage, NetSuite, Microsoft Dynamics)
Technical Skills
- Strong Excel skills (VLOOKUP, pivot tables)
- Familiarity with electronic payment processing and banking portals
Attributes
- Exceptional attention to detail and organizational ability
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal skills
- Ability to prioritize, meet deadlines, and work independently