About the role
Pay: $18.00 to $25.00 per hour
Description
Administrative Assistant
Location: Idaho Falls or Pocatello, ID
At J-U-B ENGINEERS, Inc., our purpose is simple but powerful:
Helping Each Other Create Better Communities.
With over 20 offices across seven states, J-U-B is committed to creating an environment where employees feel supported, challenged, and connected to meaningful work.
We are seeking a Part-Time Administrative Assistant (20-25hrs/wk) to work in our Idaho Falls or Pocatello office to support our entire staff and report to a Regional Office Manager. The schedule for this role can vary, but office hours are Monday – Thursday, 7:30am-5:30pm, Friday, 7:30am-11:30am. This role also has potential to turn into full-time in the future.
What You’ll Do
The administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to:
Answer and route office phone calls promptly, correctly and in a courteous manner
Schedule meetings, office events, order food, and run errands
Review and distribute mail and ship packages
Monitor, order, and purchase office supplies as needed
Make travel arrangements and training registrations
Resolve issues with and maintain office equipment and supplies
Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment
Partner with managers, engineers, and staff to understand needs and provide support including technical document review
Complete special project assignments, such as compiling, printing, binding, and document delivery
Ownership of conference room and kitchen to include organizing and straightening.
File management (paper and digital), including archiving
Communicate with staff and distribute important information
Coordinate fleet vehicle maintenance and coordination of usage
Assist in planning and executing office activities
Partner with business integration leader to support local community functions and events
Troubleshoot building related issues and follow up with vendors to get issues resolved
Organize and schedule submittal packets and information, assist with proposal drafts and graphics
Collaborate with other admin staff across the company
Requirements
Minimum Qualifications
5+ years of customer service or professional office experience preferred
Minimum High School diploma or equivalent
Must have valid driver’s license
Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat
Demonstrated attention to detail, self-motivation, and initiative
Team-oriented focus with an interest in making J-U-B successful
Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.
Technical writing skills are a plus
What We Offer
Competitive salary: $18.00-$25.00 hourly, depending on experience
Professional development and career growth opportunities
Coaching and Mentorship programs
401(k) with company match and profit sharing
Education Reimbursement
Health club subsidy
A collaborative, team-centered work environment
Employee ownership opportunities after qualified years of service
The application window will be open through December 30, 2026. Applications will be reviewed frequently, and interviews may be scheduled throughout the posting period.
See our website for more benefit details: https://www.jub.com/our-benefits/
To apply for this position and learn more about J-U-B, please visit www.jub.com