Legal Practice Assistant (Fluent German Essential)

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. FLUENT GERMAN ESSENTIAL King & Spalding is seeking an exceptional Legal Practice Assistant to join the LPA team in the London office. This is a high-quality legal support role providing proactive administrative, organisational and practice support to partners, associates and wider practice groups in a fast-paced international law firm environment. The role requires consistently excellent standards, sound judgment, strong ownership and a highly polished approach to client service. The successful candidate will be organised, discreet, responsive and able to manage competing priorities while maintaining accuracy, confidentiality and professionalism at all times. KEY

RESPONSIBILITIES

• Provide proactive day-to-day administrative, organisational and practice support to partners,
• associates
• and other fee earners.
• Manage complex diaries, meetings, calls, deadlines and reminders, anticipating requirements and following up as needed.
• Coordinate meetings across multiple time zones, including with US and international offices, arranging attendance, dial-in
• details
• and related
• logistics .
• Arrange domestic and international travel, accommodation, itineraries, meeting rooms,
• catering
• and related arrangements.
• Prepare, format, proofread and amend legal documents, correspondence, presentations,
• reports
• and other materials using firm templates , Litera
• and house style
• to ensure work is
• accurate ,
• consistent
• and professionally presented .

Support

• legal
• document
• and matter-related
• tasks, including mark-ups , red-lining , comparisons, PDF conversion, bundling, indexing, and electronic filing , coordinating with the Atlanta Resource Centre where
• appropriate .
• Liaise professionally with clients, counsel, courts, external advisors, vendors and internal stakeholders, handling calls, emails and queries in
• a timely , polished and client-focused manner.

Maintain

• the highest standards of
• discretion , integrity
• and
• honesty
• when
• handling confidential
• client, matter,
• personnel
• or business information.

Assist

• with opening,
• maintaining
• and closing client and matter files
• in accordance with
• firm procedures, including conflict checks, engagement letters, client
• onboarding
• and matter maintenance where relevant.
• Maintain electronic and physical files, ensuring correspondence, documents
• and
• matter
• materials are filed accurately and promptly.

Assist

• with
• time-entry
• reminders, corrections and follow-up
• where
• required , ensuring relevant deadlines and processes are met.

Support business development

• activity , including pitches, client presentations, directory submissions,
• events
• and practice group initiatives.
• Coordinate with business services teams, including
• the Atlanta Resource Centre , finance, marketing, IT, HR,
• reception
• and
• office services , to deliver efficient
• and high-quality
• support.

Work

collaboratively with other Legal Practice Assistants,

junior

LPAs

and team assistants
, providing cover and stepping in on an ad hoc basis to support peers and the wider team during busy periods
.

Manage workload effectively, prioritise competing demands ,

uphold

high

professional

standards

within the

team

and escalate capacity issues or conflicting deadlines appropriately.

Use relevant firm systems accurately, including document management, time recording,

expenses ,

finance

and workflow systems.

Follow firm policies and procedures relating to confidentiality, data protection, information security, file management,

billing

and client service.

Perform other related administrative tasks as

required

and assigned.

Demonst

• rate
• consistent professional behaviour aligned with operating in an SRA regulated environment, ensuring adherence to SRA regulations and standards, and upholding
• high levels
• of integrity,
• confidentiality
• and compliance in all activities.

PERSON SPECIFICATION

:

We are

• seeking
• a professional,
• proactive
• and
• highly capable
• Legal Practice Assistant with strong organisational skills and the ability to provide
• exceptional
• support in a demanding, fast-paced law firm environment. The successful candidate will be calm under pressure, client-focused,
• discreet
• and reliable, with the confidence to support senior stakeholders , take ownership
• of
• work , act with complete
• integrity
• and contribute positively to
• a
• high-performing
• team.

SPECIFIC SKILLS REQUIRED

Previous

• legal administrative support experience within a law firm or professional services environment is essential.
• Strong organisational skills with the ability to manage multiple deadlines, competing
• priorities
• and changing demands.
• Excellent attention to detail and accuracy, with the ability to produce consistently high-quality work
• to exacting standards .
• Professional,
• calm
• and client-focused communication style, both written and verbal.
• Ability to prioritise effectively, use initiative ,
• anticipate
• needs
• and work proactively with minimal supervision.
• Confidence supporting partners,
• associates
• and senior stakeholders in a demanding environment.
• Strong team work ,
• flexibility
• and willingness to provide cover or support to colleagues
• where
• required .
• Absolute discretion , sound judgment ,
• reliability
• and integrity
• when handling confidential or sensitive information.
• Resilience and ability to work at
• pace
• while
• maintaining
• professionalism and accuracy.
• Strong technical skills, particularly in Microsoft Word, Outlook, Excel, PowerPoint, document management
• systems
• and time recording systems.
• Experience using Litera and applying firm house styles is desirable.

The Firm offers a generous total compensation package with annual bonus in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program, including private medical insurance with Bupa, life assurance (4x salary), critical illness insurance (2x salary) and income protection insurance, 7% firm pension contribution, gym membership/wellness allowance contribution, Employee Assistance Programme, season ticket loan, cycle to work scheme and 25 days annual holiday.
King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all local laws prohibiting discrimination, including on the basis of race, religion and belief, sex, sexual orientation, gender identity, national origin, age, disability, marital status, pregnancy status or any other status protected by applicable law.
We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.