About the role
Salary: £28392.00 to £31157.00
An exciting opportunity has arisen for an experienced secretary to join the Infectious Diseases Admin Team. We are a diverse team, knowledgeable and welcoming, working in an open plan office, creating an ideal atmosphere for peer support and sharing of best practice.
To provide a comprehensive service to the consultants and speciality teams, with the minimum of supervision. Organise your own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided. It is essential that you show initiative commensurate with the role and it is vital that confidentiality should be maintained at all times. Ensure cross cover working where possible.
To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians
To manage and maintain 18 week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.
Mentor, train and supervise relevant staff as required. Deal with annual leave requests and sickness absence return to work interviews
Support consultants in non clinical activities, ie preparing presentations documents, taking minutes of meetings, set agendas, circulate supporting documents etc.
Ensure appropriate personnel are informed of consultant annual leave/studyleave. Keep consultants informed of junior doctor leave, as it could have aneffect on the service.
Type dictation from audio transcription of clinical correspondence anddocumentation. Type discharge summaries as appropriate. Maintain aneffective track on inpatient referrals to ensure patient is reviewed promptly.
Work from initiative using own judgement, acquired knowledge and tact todeal with queries and resolve situations or refer to appropriate person.
Ensure all correspondence relating to patient care is acted upon in a timelymanner.
Be able to work as part of a team, promote effective flows in the departmentto cover leave to ensure office runs smoothly.