Office Specialist II

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Department of Professional & Financial Regulation (and Boards)

• Job Class Code: 6550
• Grade: 19/Administrative Services
• Salary: $21.14-$30.45/Hour
• Location: Gardiner
• Opening Date: October 7, 2026
• Closing Date: October 22, 2026
• Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
• Every professional license issued, every public board meeting held, and every regulatory decision made helps protect the health, safety, and well-being of Maine people. At the Office of Professional and Occupational Regulation (OPOR), we support the licensing boards and regulatory programs that help ensure Maine Professionals meet the standards that protect the public.
• As an Office Specialist II, your work will directly support professional licensing boards, and regulatory operations that help protect the health, safety, and well-being of Maine people.
• You'll be part of a collaborative team responsible for coordinating licensing activities, supporting public meetings, maintaining official records, assisting customers, and ensuring regulatory processes move efficiently and accurately.

DESCRIPTION

No two days look exactly the same. You could be coordinating a licensing board meeting in the morning, helping improve an administrative process in the afternoon, and answering questions from licensed professionals throughout the day. In this role, you'll:

SUPPORT LICENSING & REGULATORY PROGRAMS

• Coordinate professional licensing activities, including evaluation applications, verify required credentials, processes licensure applications and documentation, and maintains official records.
• Research and interpret statues, rules, regulations, and agency policies to answer questions and resolve complex situations.
• Assesses education and training programs; validates continuing professional education reporting to ensure compliance with applicable licensing requirements, board rules, and regulations.
• Analyze unique or complex situations and help applicants, licensees, and stakeholders understand how laws, rules, and agency policies navigate regulatory processes.

COORDINATE BOARDS & PUBLIC MEETINGS

• Coordinate board and committee meetings by preparing agendas, assembling meeting materials, recording official minutes, and maintaining public records.
• Serve as a liaison among agency leadership, board members, licensees, partner organizations, and the public
• Represent the agency at meetings and public events by sharing information about agency programs and initiatives.
• Prepares and schedules activities related to adjudicatory hearings; may participate or testify in administrative proceedings as required.

IMPROVE PROGRAM OPERATIONS

• Provides technical and systems assistance to licensees, applicants, board members, staff, regulatory officials, attorneys and the public.
• Identify opportunities to streamline processes, improve customer service, and recommend new approaches that make agency operations more efficient and responsive.
• Research issues, evaluate information, and prepare recommendations that support informed decision-making.

SUPPORT BUSINESS & FINANCIAL OPERATIONS

• Assist with budgets, purchasing, financial reporting, and other administrative operations.

MAINTAIN PUBLIC TRUST

• Track complaints and inquiries, organize information, and help ensure issues are routed appropriately for review, investigation, and resolution.
• Protect confidential information and ensure compliance with state policies related to information security, human resources protocols, records management, and privacy.
• Provide professional, responsive customer service while building positive relationships with internal and external stakeholders.

WE ARE LOOKING FOR SOMEONE WHO CAN

• Plan, prioritize, and coordinate multiple projects while adapting to changing business needs.
• Coordinate meetings, licensing activities, and other operational functions with accuracy and attention to detail.
• Represent the agency professionally and build productive working relationships with colleagues, board members, licensees, applicants and other stakeholders.
• Exercise discretion and sound judgment when handling confidential or sensitive information and responding to inquiries.
• Research, interpret, and apply laws, regulations, policies, and procedures to routine and complex situations.
• Analyze information, identify issues, and make thoughtful recommendations.
• Ability to understand and promote management goals as they affect day-to- day and long-term operations.
• Ability to effectively represent the organization at internal and external meetings.

MINIMUM QUALIFICATIONS: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO, the following coursework/training and/or experience.)

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

For additional information about this position or to request a paper application, please contact Stephanie Hayes via email at recruiting.sesc@maine.gov

Benefits of working for the State of Maine

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

Work-Life Balance

• Rest is essential. Take time for yourself using

13 paid holidays, 12 days of sick leave, and

3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage

• The State of Maine pays

85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Health Insurance Premium Credit

• Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements

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Dental Insurance

• The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

Retirement Plan

• The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

Gym Membership Reimbursement

• Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

Health and Dependent Care Flexible Spending Accounts

• Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

Public Service Student Loan Forgiveness

• The State of Maine is a qualified employer for this federal program. For more information, visit the

Federal Student Aid office

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Living Resources Program

• Navigate challenging work and life situations with our employee assistance program.

Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive fo