Accounting Specialist

Compensation: $20-$25/hr

Position Summary:

The Pittsburgh Downtown Partnership (PDP) is seeking a n accounting specialist to assist with the Accounts Payable and Receivable functions for the organization . The successful candidate will act as the first line of internal control for disbursements by ensuring invoices have proper coding and authorizations, set up 1099 vendors, maintain W-9 forms and handle vendor relations . The accounting specialist will enter invoices, handle the credit card transactions, and sales receipts and run various reports on a regular and ad hoc basis. The candidate will also assist with payroll processing, annual business improvement district tax billing, and other projects as assigned.

This part-time position will report to the Director of Finance . The ideal candidate will be well organized, accurate , and able to work collaboratively in a team environment. Minimum qualifications include an accounting background, proficiency with Microsoft Office 365, previous experience with Netsuite , Bill.com, and Microsoft Excel lookups and pivot tables preferred, and able to work 10 to 20 hours per week.

Representative Duties and Responsibilities:

• Research of account numbers , department, and class designations for invoices
• Ensure proper coding and authorization for invoices
• Enter invoices into accounting software
• File all open and paid invoices

Manage Quarterly ASCAP & BMI reporting

• Verify that appropriate documentation is obtained from vendors (W-9, etc.)
• Account for credit card processing by reviewing receipts and entering receipts into accounting system
• Create and file all receivable invoices

Assist

with front desk on as needed basis

Perform all other duties, at the discretion of management, as assigned

Desired Characteristics & Requirements

• Detail oriented, well organized and accurate
• Bookkeeping or accounting courses and/or 3 years related work experience

Proficiency
with Microsoft Office 365, including Excel
.

Familiarity with accounting software system s Netsuite and/or Bill.com

Flexibility to work more or fewer hours depending on seasonality of th e business

Ability to work collaboratively in a team environment in support of the mission of the organization

Ability to pass required clearances for employment

C ompensation

Salary: $ 20- 25 per hour