About the role
Summary/Objective
The Benefits Coordinator is responsible for the coordination and administration of Philadelphia Ballet’s comprehensive benefit plans for all eligible employees including staff and dancers. This role works closely with staff, the Sr. Manager, HR Administration, Payroll and Philadelphia Ballet’s benefit consultants to ensure timely enrollment, onboarding and offboarding and accurate recordkeeping.
Essential Functions
Medical Benefits enrollment including onboarding, offboarding and updates
Salary updates for STD/Life policies
Leave of Absence requests
Provide information and support to eligible staff for all leave requests including FMLA, Parental Bonding Leave, Short- and Long-Term disability
Work closely with HR Director on requests for accommodations under the ADA
COBRA
- Ensure benefit consultants have information needed to issue COBRA notices
- 401(K) - enrollment/terminations, eligibility notifications, reporting, Census
- FSA enrollment and administration through Ameriflex
HSA notification and administration
OCA enrollments/terminations and administration
- Work with benefit consultants to update carrier records
- Review all Billing/Invoices for accuracy for all medical plans including OCA and Ameriflex
- Maintain accurate and up to date files in SharePoint and Bamboo
- Answer general questions about benefit plans and policies including steps to enrollment and/or termination of coverage
Other duties as required
Supervisory Responsibility: None
Expected Hours of Work
Days and hours of work are Monday through Friday 9:00 a.m. to 5 p.m. Evening and weekend work as required for the performance schedule and technical rehearsal schedule.
Travel
Travel is primarily locally during the business day, although some out of the area travel and overnight may be expected.
Required Education and Experience
College degree or equivalent, relevant work experience
Minimum 3 years experience in Human Resources
- Experience in non-profit organizations, preferably performing arts
- Knowledge of relevant federal, state and local laws
- Experience coordinating and administering employee benefit plans including health and welfare plans, retirement savings plans, etc.
- Familiarity with Microsoft office suite, SharePoint and Bamboo or similar HRIS management systems.
Required Skills and Competencies
- Ability to handle confidential and sensitive information with discretion
- Unquestionable judgement, integrity and ethics
Attention to detail
Strong organizational skills
Strong communication skills
Strong interpersonal skills
- Ability to coordinate comprehensive and complex benefit plans
- Ability to build and maintain effective working relationships within a diverse and multicultural environment
- Commitment to maintaining a safe, respectful, and professional environment in accordance with organizational policies.
Other Requirements
- Must have access to a car and/or reliable transportation.
- Must pass criminal background checks as required for role.
- Must be authorized to work in the United States.
Equal Opportunity Statement
Philadelphia Ballet is committed to the principles of equality in employment. The Ballet complies with all applicable federal, state and local laws and Federal Executive Orders, and provides an equal opportunity in employment for all qualified persons. We prohibit discrimination in employment based on characteristics protected by applicable law, including race, ethnicity, creed, color, national origin, ancestry, citizenship status, religion, age, sexual orientation, gender, gender identify or expression, familial status, pregnancy, domestic or sexual violence victim status, disability, service in the armed forces of the United States, or an individual’s status as a covered veteran.