About the role
Description
This position is contingent upon award.
Requires an active TS/SCI with CI Poly clearance prior to consideration.
Maintain tracking records and filing systems, archives files as necessary. Recommend new administrative support processes. Execute security in and out-processing requirements. Issue security related equipment, records, receipts, or supplies. Maintain a schedule of appointments for a manager and/or offices. Schedule polygraph testing. Answer security related telephone calls, direct calls to the appropriate branch or office, and take messages. Research, record, and report statistical analysis for historical and planning purposes. Provide security support for passing, verifying, and receiving clearances, confirming Sensitive Compartmented Information (SCI) security eligibility, processing visitor requests, requests for badges, and various certifications. Update security data, run inquiries, provide quality control, develop reports using various IC and/or DOD databases. Provide support coordinating, tasking and managing security action responses government and other industry organizations. Maintain and update appropriate security related databases. Provide administrative/customer support duties for access control and physical security support. Issue and manage badges. Update data, provide quality control, run reports, and use the Monitor Dynamics Inc. system and Lenel Systems for proper badging, Visit Requests and Badging System (VRBS), Access Polygraph Investigative Collection System (APICS), and others as needed. Process certifications for access via fax, email, electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year. Assist with badge issues, provide visitors information support, directions and assist in contacting visitor POC. Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel. Assist in the set-up and conduct the weekly briefing for introducing new personnel.
Requirements
Bachelor's Degree -and- 3 years relevant experience -or-High School Diploma/GED -and- 5 years relevant experience
Security Administrative Specialist
shall be able to perform all the tasks and have the skill sets of an Entry Level Security Administrative Specialist and the following tasks:
Provide guidance and assist with security specific needs for office renovations and move management activities, such as, but not limited to, review of furniture for classified information, review of facilities for SCI Facility requirements, working with facilities and communication personnel to assist in defining requirements, scheduling moves, etc.
Assist with work pertaining to the procurement, inventory control, and destruction of cryptographic material
Serve as an OS&CI Custodial Property Officer tracking security related equipment and accountable property for the respective branches
Conduct security in-briefings and de-briefings related to security compartmented programs and office specific programs
Support field offices, including polygraph, to include generating tasking lists, providing program and personnel security requests for examinations
Interface in person and telephonically with outside federal agencies, requesting reports, referring and scheduling examinations, and answering general questions about the NRO polygraph program
Work with Program Security Officers to process requests for examinations, gather or provide information about prospective examinees
Research, record, and report population statistical data for analysis and planning purposes of operational polygraph travel missions
Collect, interpret, and produce weekly, monthly and yearly branch reports and statistics which includes multiple data reports from APICS
Schedule, organize, and prepare read-aheads for the adjudication board and log/prepare all customer correspondence packages from the branch for mailing. Provide administrative support for case tracking and provide monthly reports to management
Assist in development and coordination of OS&CI yearly Instructor Led Training (ILT) and Computer Based Training, to include user testing, training schedule, and advertising course offerings
Coordinate registration and confirmation for OS&CI ILT courses, checks clearances for students attending courses and provides day to day correspondence with students and addresses questions
Coordinate logistics for off-site locations, provide logistical class configurations and reproduction of course materials
Update and archive student training records with OS&CI provided courses
Execute Special Access Programs (SAP) and Integrated Joint Special Technical Operations (IJSTO) administrative security actions, in compliance with governing documents, to ensure customers are postured to support interfaces with the SAP and IJSTO communities
Provide classification review of SAP documents prior to release
Maintain billet rosters for all IJSTO accessed individuals through other systems
Assist in establishing and disestablishing SAP Facilities for discussion, processing and storage of sensitive program data
Assist customers in establishing Co-use and Joint-use Agreements as related to SAP and IJSTO programs
SKILLS
Experience with personnel security policies and practices
Experience in access control, security personnel and physical security functional areas, to include but not limited to access control software and systems, personnel security policies and procedures, and facility physical security requirements
Experience working in an environment with compartmented programs.