About the role
Global Real Estate Operations Manager
We are seeking a Global Real Estate Operations Manager to oversee lease administration, compliance, and landlord coordination across our Americas portfolio (U.S., Canada, and South America). This role
is responsible for
ensuring operational discipline across the lease lifecycle while building scalable processes that will support future global expansion (EMEA and APAC)
.
This is an ideal opportunity for someone who thrives in a fast-paced environment, brings strong attention to detail, and can create structure and consistency across a multi-market portfolio. The role requires strong judgment, organization, and the ability to manage multiple priorities across regions and stakeholders
.
HOW YOU WILL MAKE A DIFFERENCE
Lease Administration & Portfolio Management
Manage the full lease lifecycle, including renewals, terminations, amendments, and critical date tracking
Maintain
- accurate
- lease records, abstracts, and documentation across all markets
- Own LeaseQuery administration, including data integrity, reporting, and reconciliations
- Develop dashboards, trackers, and calendars to improve portfolio visibility and planning
Identify
upcoming lease events and support decision-making around timing, cost, and occupancy
Landlord & Lease Communications
- Serve as the primary point of contact for landlords and property representatives
- Manage lease communications, notices, and required reporting
- Track and deliver all lease-related obligations, including sales reports
- Escalate issues as needed and partner cross-functionally to resolve
Portfolio Optimization & Compliance
Coordinate subleasing efforts and manage subtenant relationships
Identify
- opportunities to
- optimize
- underutilized space and improve portfolio efficiency
- Oversee business licenses, COIs, and lease compliance requirements
Maintain audit-ready documentation and
monitor
for risks or process gaps
Projects & Cross-Functional Support
Support real estate projects including relocations, lease transitions, and portfolio changes
Partner with Workplace Operations, Finance, Legal, and external vendors
Contribute to scalable processes, tools, and templates for global portfolio management
Support reporting, analysis, and leadership presentations
WHAT YOU NEED TO WIN
Bachelor’s degree in Business
- , Real Estate, Facilities, Finance, or a related field, or equivalent practical experience
- Minimum of 5 years of relevant experience in real estate operations, lease administration, portfolio management, or property management
- Strong understanding of commercial leases and lease lifecycle management
- Experience with lease management platforms ( LeaseQuery or similar)
- Highly organized with strong attention to detail and follow-through
- Ability to manage multiple priorities across regions and stakeholders
Clear, professional communication skills
Proficiency
in Microsoft Office tools (Excel, PowerPoint, etc.)
Preferred
Experience with multi-region portfolios
- Familiarity with CAFM or workplace systems
- Exposure to lease accounting or financial reporting support
- Industry certifications (IFMA, CoreNet) a plus
TELL ME MORE
US-based, with proximity to a major office hub (California or Utah)
Full Time, Monday–Friday - in office 4 days a week.
Individual Contributor; reports to Workplace Operations
Occasional Travel
Health benefits, 401(k), plus
- additional
- perks
- including a competitive employee discount
NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job
.
The successful candidate will be expected to perform all functions from administrative processing to leading change initiatives.
Pay
Below is a summary of compensation elements for this role at the company if based in the following locations:
California
Base Pay Range: $85,000 - 118,000
At Specialized, your base pay is one part of your total compensation package and will depend on your work experience, skills, certification, and location.
LOCATION
Morgan Hill, CA (Office) in office 4 days per week
BENEFITS
As a full-time, regular teammate, you are eligible for the following benefits, beginning the first of the month following your start date.
Benefits include
- Competitive pay with annual performance-based reviews for continued growth and recognition
- Comprehensive healthcare plan options, including PPO, EPO, HDHP, and HMO (acupuncture and physical therapy included)
- Health Savings Account (HSA) with employer HSA contributions when enrolled in the High-Deductible Healthcare Plan (HDHP)
Dental and Vision plans
- 401(k) Company Matching up to $5,000 annually with immediate 100% vesting and administrative fees paid for by the company
- Company-paid Life, AD&D, Short-Term Disability, and Long-Term Disability Insurance
- Employee Assistance Program that provides access to individualized mental well-being care
Generous Vacation, Sick, Paid Holidays, and Volunteer Time Off
14 weeks of 100% paid leave for birthing parents and 8 weeks of 100% paid leave for non-birthing parents, plus a Specialized bike for your new baby
Up to $9,000 annually in Career Development & Degree Assistance
Up to $250 annually in Fitness & Wellness Reimbursement
Industry Pro-Deal Discounts and Perks
For
- additional
- information on benefits and
- perks , please visit: https://benefits.specialized.com .
We want to increase representation of all races, genders, and body types in the cycling industry and are committed to building a diverse and inclusive workforce where all people thrive. We encourage everyone – especially those from marginalized groups – to apply to our job postings and help us earn the position as the rider’s brand of choice. We are always looking for creative, innovative, and passionate people who are eager to contribute to our mission of pedaling the planet forward. Regardless of your qualifications, if you are ready to make a difference, please apply and let us know how you can make an impact at Specialized! See what we are up to on LinkedIn, Instagram.