Scheduling Coordinator

Job Title Scheduling Coordinator Agency Texas A&M Engineering Department Space Institute Proposed Minimum Salary Commensurate Job Location Houston, Texas Job Type Staff Job Description Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: The Program Specialist II (Scheduling Coordinator), under general supervision, supports scheduling operations, customer service, and event coordination for the Texas A&M University Space Institute in Houston. This position assists the Lead Scheduler in managing facility schedules, coordinating stakeholder requests, and supporting external rentals and events. The Scheduling Coordinator plays a key role in day-to-day scheduling execution, conflict resolution support, and ensuring a high level of service for tenants, partners, and external visitors.

Responsibilities: Scheduling Operations
Assists in coordinating daily scheduling activities across Institute spaces, including auditorium, Moon and Mars simulation environments, conference rooms, and shared facilities
Maintains scheduling systems, calendars, and reservation platforms to ensure accuracy and accessibility
Supports identification and resolution of scheduling conflicts by coordinating with stakeholders
Assists with planning and logistics for events, programs, and facility usage
Coordinates scheduling requests from tenants, faculty, staff, and external users, including special events and multi-day conferences
Ensures scheduling data is accurate, up-to-date, and aligned with Institute policies and priorities
Implements scheduling procedures, policies, and best practices
Coordinates with internal teams to ensure facility readiness for scheduled activities and events
Serves as a resource to staff and stakeholders for scheduling-related questions and processes
Event & Stakeholder Coordination
Serves as a primary point of contact for customers seeking to schedule events, facility use, or tours
Provides customer service to external stakeholders interested in renting the auditorium or using Institute facilities
Communicates scheduling availability, policies, and requirements clearly and professionally
Supports development and distribution of scheduling-related communications and updates
Assists the Lead Scheduler in coordinating logistics for conferences, facility rentals, events, and tours hosted at the Institute
Serves as a liaison between internal teams, tenants, and external stakeholders to support event execution
Supports coordination of event setup requirements and scheduling logistics
Performs additional duties as assigned

What We Need: Bachelor’s degree in applicable field or equivalent combination of education and experience
Two (2) years of related experience
Other Requirements:
This position is security sensitive and requires United States Citizenship only.

What Is Helpful: Experience supporting scheduling or operations in a multi-use or multi-tenant environment
Experience in event coordination, conference planning, or facility scheduling
Experience interacting with external clients, partners, or stakeholders
Familiarity with scheduling systems, calendars, or reservation software
Knowledge, Skills, and Abilities:
Strong organizational and time management skills
Ability to manage multiple tasks and competing priorities
Excellent interpersonal and customer service skills
Strong communication skills, both verbal and written
Ability to work collaboratively with diverse stakeholder groups
Attention to detail and ability to follow established processes
Ability to adapt to a fast-paced, dynamic environment
Work Location:
Houston, TX.
About Space Institute:
The Texas A&M University Space Institute will advance commercial, government, military, and academic research and development partnerships in support of national and international space endeavors. With a $200 million investment from the State of Texas, a 400,000 square foot facility is under construction at NASA-Johnson Space Center's Exploration Park. This unique facility, featuring the world's largest indoor climate-controlled landscapes to emulate surface operations on the moon and Mars, is expected to open in the fall of 2026 and will support space system research, testing, training, and workforce development initiatives.
Texas A&M Engineering provides an outstanding benefits package including but not limited to:
Competitive
medical insurance
benefits through Blue Cross and Blue Shield of Texas and
Prescription
coverage by Express Scripts.
Options for
Vision
,
Dental
,
Life
, and
Long-Term Disability
insurance.
A defined benefit retirement plan with the
Teacher Retirement System of Texas
(TRS) with 8.25% employer contribution.
Additional Voluntary Retirement Programs:
Tax Deferred Account
403(b) and a
Deferred Compensation Program
457(b).
Flexible spending account
options for medical and childcare expenses
Generous paid time off with
holidays
,
vacation and sick leave
.
Robust free training access through
LinkedIn Learning
plus professional development opportunities.
Tuition assistance and
Educational release time
to further your academic pursuits.
Access to
Engineer Your Wellness
programs that provide opportunities for employees to engage in health and fitness.
Wellness
release time
offered to employees to promote work/life balance.

Helpful Applicant Information Required Materials for Application: Resume/CV Three work references with their contact information; at least one reference should be from a supervisor/former supervisor. Letter of interest

Applications received by Texas A&M Engineering must have all required job application data entered.
Failure to provide all job application data could result in an invalid submission and a rejected application.
Compensation Philosophy:
Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.
Employment Eligibility Verification
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and au