About the role
Overview
The Assistant to the Dean reports directly to the dean and oversees and supports all administrative functions in the dean's office at the Lander College for Women. This role interfaces with students, faculty and other administrative personnel in the dean's office, and in many cases, is the first person to interact with those who come in or call to speak with the dean. The Assistant to the Dean should have a passion for student success.
Lander College for Women is currently hiring two Administrative Assistant to the Dean positions.
Responsibilities
- Facilitate administrative operations in the Dean's office
- Ensure that faculty and student inquiries are responded to in a timely fashion
- Arrange appointments, answer phone and direct calls for Dean
- Maintain calendar of meetings and events
Facilitate contact between Dean and Staff and Students
Supervise work-study students
Facilitate peer tutoring program, including onboarding new tutors
Maintain student scholarship information
- Assist professors and administration, as needed
- Collect and file student forms
- Connect with Student Services and other administrative offices, as needed
- Assist at graduation and special events
Proctor exams, when needed
Assist Political Science Department Chair with exams, Canvas, and communication with department faculty and students
Organize and administer Final Make-Up exams
- Help at Orientation, Open House, and various on-campus events
- Submit reimbursement requests for Dean
- Work closely with Dean and fulfill various tasks, as needed
Qualifications
Education/Experience
Bachelor's degree required
Experience in Customer Service is a plus
Knowledge/Skills/Abilities
- Ability to effectively interact with students, faculty, staff and parents, in person, via email and in phone conversations
- Excellent oral and written communication and organizational skills
- Ability to multi-task and prioritize work
Excellent interpersonal skills
Strong customer service skills
Proficiency in Microsoft Office Word, Excel, PowerPoint and Outlook
Familiarity with Zoom, Box, Banner are a plus
Proficiency with computers
Experience with database management
Proficiency in social media – a plus
Work well under pressure
Professional work ethic
Positive attitude
Working Conditions
Extensive use of computers
Maximum Salary
USD $52,000.00/Yr.
Minimum Salary
USD $41,600.00/Yr.