About the role
Job Family Administrative Services About Us
At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.
Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.
Who We Are
We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all
walks of life
.
Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.
We’re
empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.
What We Do
Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate , which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.
Transamerica employs nearly 7 ,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving
approximately 23.9 million customers
worldwide. * For more information, visit transamerica.com .
Job Description Summary
The Senior Executive Assistant manages the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters. The role supports the executive on business priorities, commitments, stakeholder concerns, and emerging issues, exercising judgment to escalate, redirect, or resolve matters within delegated authority.
The position serves as a trusted liaison to senior executive leaders, employees, clients, regulators, Board members and external partners; coordinates executive-sponsored projects and cross-functional initiatives; and synthesizes business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials. Expected outcomes include timely completion of key commitments, effective information flow, operational discipline, and consistent executive support practices.
Job Description
Key Responsibilitie
s
Manage the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters.
Advise the executive on business priorities, commitments, stakeholder concerns, and emerging issues; exercise judgment to escalate, redirect, or resolve matters within delegated authority.
Serve as a trusted liaison to senior leaders, Board members, employees, clients, regulators, and external partners, representing the executive’s priorities and facilitating decisions and follow-through.
Lead and coordinate complex executive-sponsored projects and cross-functional initiatives, developing work plans, monitoring deliverables, identifying risks, and driving timely completion.
Exercise independent judgment in managing the executive’s calendar, meeting cadence, travel, and access, aligning limited executive capacity to strategic and operational priorities.
Synthesize business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials; identify themes, risks, and recommended actions.
Plan and facilitate leadership meetings, including agenda development, pre-read coordination, decision documentation, action tracking, and accountability for commitments.
Handle highly confidential information involving business strategy, personnel, financial results, legal matters, and organizational decisions using sound judgment and appropriate controls.
Develop and improve executive office processes, communication protocols, reporting routines, and tools that increase effectiveness, information flow, and operational discipline.
Provide functional leadership, work direction, coaching, and quality review to other administrative professionals; coordinate coverage and consistent support practices across the leadership team.
Required Qualifications
Bachelor’s degree in business administration, communications, organizational leadership, or a related field
7+ years of progressively responsible experience supporting senior executives, including responsibility for complex business priorities, confidential matters, and cross-functional coordination
Ability to influence stakeholders, resolve competing priorities, and drive action without direct authority
Advanced analytical, problem-solving, project management, and written communication skills
Strong business acumen and ability to understand organizational priorities, operating issues, and executive decision-making processes
Demonstrated experience exercising independent judgment and discretion on matters of significance with limited supervision
Advanced proficiency with Microsoft 365 applications and executive-level presentation and reporting tools
Preferred Qualifications
Experience providing executive support to C-suite executives, executive leadership teams, or comparable enterprise leaders
Experience within the insurance or financial services industry
Project management, change management, or business operations experience
Experience coordinating executive-level meetings, leadership materials and board and governance-related activities.
Certified Administrative Professional (CAP)
Project Management Professional (PMP)
Key Competencies
Independent Judgment & Discretion: Ability to determine the appropriate handling of sensitive, confidential, and time-critical matters with limited supervision.
Executive Coordination & Prioritization: Ability to establish priorities, resolve competing demands, and align executive capacity to strategic and operational priorities.
Stakeholder Influence & Follow-Through: Ability to influence stakeholders, facilitate decisions, and drive action without direct authority.
Business Acumen & Analytical Thinking: Ability to understand organizational priorities, synthesize business information, identify themes and risks, and recommend actions.
Project & Operational Discipline: Ability to develop work plans, monitor deliverables, improve processes, and drive timely completion of commitments.
Summary Value Proposition
This role increases executive effectiveness by coordinating priorities, information, stakeholders, decisions, and follow-through across the executive office and leadership team.
Working Environmen
t
Office Environment: New York (office based)
Flexibility to work outside regular business hours based on executive and business needs
Relocation assistance will not be provided for this position.
Compensation
The Salary for this position ge