Staff Accountant

Compensation: 65,000 to 85,000

About the Role

We are seeking a Staff Accountant to support day-to-day accounting operations, including accounts payable, accounts receivable, general ledger activity, and month-end close. This role works closely with the Controller and helps ensure financial records remain accurate, organized, and current.

This is a hands-on role suited for someone who is comfortable working in the details each day, processing transactions, reconciling accounts, and maintaining supporting documentation.

Responsibilities

Accounts Payable

• Monitor and manage the AP shared inbox daily
• Process vendor invoices in the AP platform, including coding and routing for approval
• Follow up on outstanding approvals to keep invoices moving through the workflow
• Manage vendor payments (ACH, check, wire)

Process employee expense reimbursements

Reconcile AP subledger to the general ledger

Maintain vendor records, including W-9 collection and 1099 compliance

Accounts Receivable

• Review and reconcile customer invoices generated by operations through the project management system to the accounting system
• Monitor AR aging and follow up on outstanding balances
• Deposit customer checks and post payments in the accounting system
• Reconcile AR subledger to the general ledger

General Accounting

• Monitor and manage the accounting inbox daily
• Prepare and post journal entries
• Perform monthly balance sheet reconciliations
• Assist with month-end and year-end close processes
• Prepare supporting schedules and documentation for external auditors as needed

Payroll and HR Support

• Review and post payroll journal entries
• Assist with payroll reconciliation and reporting
• Coordinate with HR on processing new hires, terminations, and employee changes

Other

Assist with ad hoc reporting and analysis

Participate in process improvement and documentation efforts

Qualifications

Required

Bachelor's degree in Accounting

• 1+ years of accounting experience
• Working knowledge of full-cycle AP and AR
• Proficiency in Excel (lookups, pivot tables, basic formulas at minimum)
• Strong attention to detail and ability to meet deadlines
• Clear written and verbal communication

Preferred

• Experience with cloud-based ERP systems including Sage Intacct
• Experience with AP automation platforms including Bill.com and Ramp
• Experience supporting external audits