About the role
Overview
The busy working family in Atherton, CA is seeking a PA/HM to join their team. This is a full-time, live-out position. One principal has an interior design background and nonprofit strategy experience, and the other is a technology investor who wants a household that thrives on efficiency. The schedule is Monday – Friday, 10 am–6 pm. The candidate should already live in or near the Bay Area or within a commutable distance. The position is ready to hire immediately.
Responsibilities
- Support a busy household and ensure that all personal and household operations run smoothly behind the scenes.
- Thrives on problem-solving and is equally comfortable working autonomously and taking direction.
Household Operations & Maintenance
- Manage general day-to-day household operations.
- Source, vet, and manage vendors and contractors for home maintenance and repair projects.
- Assist in overseeing ongoing home expansion project(s).
- Maintain and update the household manual and preventative maintenance schedule.
- Ensure preventative maintenance tasks are scheduled and completed on time.
- Run local errands as needed.
- Construction Projects: The family has acquired the parcel of land adjacent to their home and is embarking on a two-year project to build a simple, single-story gym and guesthouse.
- Serve as the liaison between the Principals and the contractor — keeping the timeline on track and the contractor accountable.
- Manage accounts payable and the project budget.
- Lead procurement of interior items for the project, under the guidance of the Design Principal.
- Organization & Projects: Assist with home organization projects — closets, storage, digital files, and more.
- Take ownership of ad hoc personal or household projects as they arise.
- Events: Manage personal events, from small, intimate gatherings to larger parties.
Qualifications
Sharp
Resourceful
Proactive
Tech-savvy
Extremely organized
Strong collaborator
Good communicator
High-quality and strong design orientation
Requirements
- Must be legal to work in the US
- Prior experience as a personal assistant, house manager, and/or project manager in a high-end residence
- Bachelor’s degree, ideally in interior design, business, hospitality, supply chain, or construction management.
- Tech-savvy - Must be comfortable using Google Docs, Notion, Savant, Adobe Illustrator, and/or SketchUp.
- Strong organizational skills and meticulous attention to detail.
- Excellent judgment, discretion, and reliability.
- Skilled in negotiation and conflict resolution with vendors.
- Comfortable rolling up your sleeves and wearing many hats.
- Solutions-oriented, with a problem-solving approach to challenges.
- Adaptable and calm under pressure.
- An eye for design and aesthetics, with attention to detail.
Salary and Benefits
The family offers a competitive salary of $150K++ based on experience.Benefits to include:
Medical stipend
2 weeks PTO
5 sick days
8 federal holidays