About the role
This role will form part of FNZ’s frontline and will centre on providing administrative support (Office Management) to the business by managing the business suppliers and ensuring all offices are aligned. This role will ensure office facilities are maintained to a level that meets the demands of a creative and innovative company. S
upport the Divisional Head in running regional projects.
This is an office based with an expected attendance level of five days a week.
This role will form part of FNZ’s frontline and will centre on providing administrative support (Office Management) to the business by managing the business suppliers and ensuring all offices are aligned. This role will ensure office facilities are maintained to a level that meets the demands of a creative and innovative company. S
upport the Divisional Head in running regional projects.
This is an office based with an expected attendance level of five days a week.
Specific Role Responsibilities: Manage as an Office Manager the Edinburgh offices (Tanfield & West Register St.)
Greet guests and welcome people for meetings
Reception cover
Regular management and ordering of office consumables, stationery and kitchen supplies, H&S needed facilities
H&S and compliance checks
Record expense in the monthly tracker for all the locations. Ensure it is kept in line with numbers that were allocated. Save office cost in possible areas.
Expense reports
Keep the general office area and meeting rooms tidy, respectable and secure, and ensure the smooth running of all meetings/arrange catering, coffees, water etc as required
Support couriers for deliveries
Assist to ensure Health & Safety processes are kept to standard
Provide cover for holidays within the admin team
Ensure all office equipment and appliances are in good working order.
Events management for the Edinburgh offices. Including supporting Culture Clubs
Coordinate office communications and updates
Undertake any other projects/tasks as may be reasonably required to facilitate the smooth operation of the Company
Work closely with the Divisional Head to ensure an effective operation of the offices
Coordinate across multiple time zones and locations, ensuring seamless scheduling and communication with global teams
In charge of Health & Safety monthly check and make a good record of monthly checklist. Quick respond to emergencies
Make effort to ensure global consistency is practiced well locally, which ranges from global policy to every initiative, etc
Experience & skills required
Proactive and motivated to exceed expectations, and ability to represent company image and values.
Eye for detail and perfectionist’s view of service standards.
Good problem solver - logical and reactive in response to unexpected queries/circumstances.
Must demonstrate flexibility to get involved in tasks at all levels and adaptability to juggle a range of different tasks
Relationship building skills essential for staff, customers and service providers.
A good working knowledge of Outlook, Teams, Word, Excel and PowerPoint.
Confident, and able to take initiative given client and delivery-focused environment.
Independent, self- directing and delivery focused working style.
Good team communication skills, confident in dealing with internal and external clients.
An understanding of confidentiality issues and the use of discretion.
At least 3 years working experience in a similar role.
Training as First Aider or Fire Warden will be value added.
Experience in service industry will be value added
Excellent knowledge of the English language.
About FNZ
FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.
We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.
We partner with the world’s leading financial institutions, with over US$2.5 trillion in assets on platform (AoP).
Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.