About the role
Compensation: $63,055-$75,628 per year
Under direct supervision of the Chief Operations Officer (COO) , performs various complex administrativ e duties and tasks that improve the efficiency of the C O O's time . Works directly with the C O O to maintain calendar, appointments, and travel schedule.
Essential Duties & R e sponsibilities:
- Maintains the C O O’s calendar and appointments. Schedules appointments for the C O O , coordinates and arranges meetings, conferences, programs, and other events
- Screens incoming calls and correspondence, exercises judgment and responds accordingly.
- Records and delivers messages or transfers calls to voicemail when appropriate
- Welcomes visitors, determines the nature of business, announces visitors to appropriate personnel , and maintain s a professional and courteous demeanor
- Assists and participates in the activities and meetings of th e Operations department , including taking minutes and notes , as requested
- Arranges complex travel, prepares, and submit s travel-related documents
- Maintains financial records; processes accounts payable, purchasing , and travel expense reports
- Composes and p repares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions , and other documents and communications from drafts, recordings , or verbal instruction
- Reviews, edits , and proofs all correspondence and documents
- Establishes and maintains an effective filing and retrieval system
- Photocopies, collates, distributes , and files documents
- Arranges meetings, special events , and conferences and prepares all related documents and correspondence
- Performs errands or tasks for the C O O , as needed
- Maintains strict student confidentiality and compliance with the Family Education Right to Privacy Act
- Embodies Native Forward Core Values and promotes the Native Forward organization, staff , and programs in a positive and professional manner
- Contributes to team effort and accomplishes related results
Performs other duties as
required
Minimum Qualifications
- Bac h elor’s Degree , plus two year s of administrative or related experience , or equivalent combination of education and experience
- Valid Driver’s License required . Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation
Knowledge, Abilities, Skills , and Certifications:
Knowledge of American Indian History, culture, and tribes
- Knowledge of modern office practices, procedures , and equipment
- Knowledge of business English, proper spelling, grammar, punctuation , and basic arithmetic
- Knowledge of records management and basic accounting procedures
- Demonstrated a bility to communicate effectively in English , both verbally and in writing
- Ability to follow oral and written instruction
- Ability to handle multiple tasks and meet deadlines
- Ability to establish and maintain professional relationships, with individuals of varying social and cultural backgrounds and coworkers, at all levels
- Skills in operating business computers and office machines, including various applications, specifically MS Office
- Ability to maintain confidentiality
Ability to
- work independently, with minimal supervision
- Ability to make solid decisions and exercise independent judgment
- Ability to analyze situations and adopt appropriate courses of action
- Ability to demonstrate excellence in everything and continually seek improvement in results