National Operations Assistant

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority  law firm in the United States, is seeking a

National Operations Assistant

to join our Miami office. This position will support the firm's National Operations team and report directly to the

Director of Operations
. This is a full-time, in-office position offering a competitive salary and comprehensive benefits package.
About the Role
The National Operations Assistant will provide administrative and operational support to help ensure the efficient day-to-day functioning of the firm's offices nationwide. This role will assist the Director of Operations and Operations team with office coordination, vendor communication, facilities-related needs, reporting, project tracking, and other operational initiatives.
The ideal candidate is highly organized, proactive, detail-oriented, and comfortable coordinating multiple priorities across a growing national organization. This is an excellent opportunity for someone looking to develop their career in business operations within a professional services environment.
Primary Duties and Responsibilities
Provide administrative and operational support to the Director of Operations and National Operations team
Assist with day-to-day operational needs across the firm's offices nationwide
Coordinate and follow up on requests from office administrators, vendors, and internal departments
Assist with facilities-related matters, including maintenance requests, office services, equipment, and other operational needs
Communicate with vendors regarding service requests, scheduling, and other office-related matters
Maintain operational trackers, spreadsheets, reports, and other records
Assist with tracking projects, deadlines, outstanding requests, and action items to ensure timely completion
Support new office openings, office moves, expansions, and other operational projects as needed
Assist with ordering, tracking, and coordinating office supplies, furniture, equipment, and other resources
Prepare correspondence, reports, presentations, and other materials as requested
Maintain organized electronic files and documentation related to operations, vendors, offices, and ongoing projects
Coordinate meetings, prepare materials, and assist with follow-up on outstanding action items
Collaborate with departments including Human Resources, Finance, IT, Marketing, Recruiting, and other administrative teams
Assist with special projects and other operational or administrative responsibilities as assigned
Qualifications
1–3 years of administrative, operations, office coordination, or related professional experience preferred
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and follow projects through to completion
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong problem-solving skills and willingness to take initiative
Ability to communicate professionally with employees, leadership, vendors, and other business partners
Ability to work effectively both independently and as part of a collaborative team
Professional demeanor and ability to handle confidential or sensitive information appropriately
Experience in a law firm, professional services organization, or multi-office environment is a plus, but not required
What We Offer
QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:
Medical, dental, and vision insurance
Employer-paid life insurance and short-term disability
401(k) with employer match
Paid vacation, holidays, and personal time off
Opportunities for professional growth within a national law firm
To Apply
For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.
QPWB is an Equal Opportunity Employer.
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Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.